What is the software entitlement analysis?
A software entitlement analysis covers the products purchased and the rights granted for their usage. This is performed through a contract analysis, which forms the basis for a report that shows the data needed for a complete and accurate compliance position.
It all starts with the actual contractual documents: you should have proof of your entitlements – ordering documents, agreements and amendments, support renewals, “license overview” from the publisher or downloaded from their licensing portals, if available. These documents are processed and analyzed, looking into the type of licenses, the metrics, quantities, terms, minimums, limitations/restrictions. Alongside that, in order to understand what you are entitled to use and under what conditions, the analysis includes also the software license related terms and conditions, such as general conditions, product conditions and usage conditions.
Do you think it’s easy? Maybe it is… for a contract analyst, but sometimes it takes a lot of time and research even for an experienced analyst. If you try to do it by yourself, you might encounter some challenges: most of the times, you will notice that the terms and conditions are spread over various documents and online resources, depending on the publisher, which can complicate the situation even more. Not to mention that each publisher has its own specific licensing rules.