Microsoft Volume Licensing Programs - How To Choose A Program

Microsoft Volume Licensing Programs

How To Choose A Program

Microsoft Volume Licensing Programs - How To Choose A Program

Before choosing and entering into a volume licensing program you should always ask yourself the following questions in order to determine which program is best suited for your needs.

  1. How many licenses does my company need to purchase?
  2. Do I want to license all the company’s devices?
  3. Do I need perpetual or subscription based licenses?
  4. Do I need them installed within the company (on-premise), online (Cloud) or both?
  5. Do I need Software Assurance services included or as an option to be added at a later stage?

The below offers a bigger picture on the Microsoft volume licensing programs and where they stand from a commitment and quantity point of view.

Microsoft Volume Licensing Program Overview
Microsoft Volume Licensing Programs Overview, source: Microsoft

Open License

Open license is meant for organizations of different dimensions (from 5 to 250 PCs) for which the pay-off is made integral at the moment of the license acquisition.

The contractual term is 2 years, during this period the prices will remain at the level of the moment of original purchase. Licenses purchased are perpetual, but clients can also acquire subscription based licenses.

The program has two levels of applicable discounts:

Open Business – in the pricelist licenses that have an Open Volume discount can be easily identified because their name will contain the reference NL or OLP NL (Open No-Level)

Open Volume with the name reference OLP C. To obtain this level of discount, the acquisition contract has to be for Applications, Windows Desktop and Server category and the initial purchase has to amount to a minimum of 500 points per category.

Every new license, software assurance purchase and software assurance renewal made in a Volume Licensing Program carries a point value. Software assurance for a software license is worth half the total point value of its linked license. The point value for each transaction is available in the price list of the specific Volume Licensing Program.

The software assurance for this program is optional. The most important benefits provided by it are: new version rights, step-up license availability, Microsoft Desktop Optimization Pack (MDOP), Enhanced Edition Benefits, license mobility, Windows Virtual Desktop Access Rights, Windows RT Companion VDA Rights etc.

The products acquired through this program can be Online Services or on–Premise

Open Value Non-Company Wide

Open Value Non-Company Wide is for organizations of different dimensions (from 5 to 250 PCs) for which the pay-off is made integral at the moment of the license acquisition. During the term of the contract the organization can change the number of PCs by 50% from what was initially declared. The contractual term is 3 years, during this period the prices will remain at the level of the moment of the initial acquisition and the payment of the licenses can be done up-front or annually, by activating the Spread payments option. Licenses purchased are perpetual, but the client can also acquire subscription based licenses. The program can be terminated at any time. The software assurance for this program is included in the license price and contains all software assurance benefits except for Enterprise Source Licensing Program.

The list of software assurance benefits, per volume licensing program, can be downloaded by accessing this link.

For all of these programs, at the moment of the license acquisition you will receive an Authorization Number that will enable you to make transactions, with various Microsoft resellers based on the same contract number.

The activation of the licenses will be based on the installation keys which are available through the Volume Licensing Service Center site. Also, license administration, the download of the installation kits and all new purchases can be made from the VLSC site.

Microsoft Online Subscription Agreement

Microsoft Online Subscription Agreement is a dedicated license agreement and covers all Online Services sold through the Microsoft Online Subscription Program, a subscription-based Microsoft Volume Licensing program. The services available in this program are Windows Intune, Windows Azure Platform, Microsoft Office 365 and Microsoft Dynamics CRM Online.

The contractual period is not defined, which means that the agreement remains in effect even upon termination. Termination will only terminate your right to renew subscriptions under an existing order or place new orders for additional products.

The termination of the subscription can be done at any time during the contractual term; however, you must pay all amounts due and owing before the termination is effective. Software assurance is included in this program and the products acquired through this program can only be Online Services.

Meet the Microsoft Licensing Experts

Are you in need for support to select the Volume Licensing Program that suits your needs? Don’t hesitate to reach out to us.

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