What You Should Know About

Software Asset Management

The Five Biggest SAM Misconceptions

The benefits of software asset management (SAM) are becoming more well-recognized, but several fallacies continue to hold some organizations back from achieving the full potential from their SAM investments. Many organizations assume SAM is solely to resolve audits, but it’s much more than that one-shot exercise and expense. It provides greater benefits when it is used to comprehensively track, manage and observe software lifecycle. Still five common misconceptions continue to prevent many organizations from implementing SAM best practices and optimizing their software portfolios.

#1 "Procurement takes care of it."

Since procurement is responsible for acquiring software, it’s natural—albeit wrong—to assume it is also responsible for tracking it throughout its lifecycle. Procurement has the purchase history, but is not privy to information on product lifecycle, usage rights, usage data or the install base. Taking SAM to the next level requires more deeper analytics than a purchase receipt.

#2 "We don’t need to take inventory around mergers and acquisitions."

Mergers and acquisitions are a major motivator for software vendor audits, since when organizations merge the acquired software license agreements are often overlooked. Software publishers know this and suspect past agreements won’t align with the new company structure. They are usually right, since organizations are typically more focused on other logistics. “Knowing these software assets are really important when you buy another company,” says Rik Schaap. “That will come back to bite you.”

#3 "We don’t need a dedicated SAM tool."

SAM is too often viewed as a one-shot exercise, and viewed as heavy expensive through that lens. This is a mistake since SAM can play a major role in creating long-term ROI from software investments. Without consulting a dedicated SAM specialist, organizations typically don’t see future cost-savings realized through: application rationalization, preventing unneeded upgrades, and eliminating duplication through software cross-functionality.

#4 "SAM is just only needed for our upcoming audit."

The misconception that SAM is only needed during a software vendor audit is gradually fading. In fact, more companies are recognizing the reality that once targeted for one software audit, others often loom on the rumours of non-compliance. An effective, ongoing SAM practice protects during audits.

#5 "We understand our usage rights perfectly."

Software license and contract management are often overlooked when it comes to software lifecycle management. Enterprises purchase software in large volumes without full understanding of its usage rights, resulting in improper installation and the associated audit risks.

By moving past these misconceptions organizations can take the steps required to implement SAM as a process and truly look at their software from lifecycle perspective.

Want to Know More about SAM?

We can help. Our SAM experts offer the deep-rooted vendor knowledge needed for clients to implement a dedicated SAM practice. This maximizes savings and ROI through continuous tracking, monitoring and metering of software assets throughout their life-cycle.

Read more

Comment on this article

Leave a comment to let us know what you think about this topic!

Leave a comment

Author

Rik Schaap

IT Consultant

Software Asset Management

Related Articles

Helping Your Business Remove Software Cost During Turbulent Times

Helping Your Business Remove Software Cost During Turbulent Times

Now that your employees and customers are safe and working remotely, the critical next step is to keep cash flowing. This article provides a few tips on how to do this.

Ensuring Seamless Collaboration, Data Backup and Audit Defense During Tumultuous Times

Ensuring Seamless Collaboration, Data Backup and Audit Defense During Tumultuous Times

Whether it’s remote work, managing costs or preparing for what the future may or may not bring in terms of how we connect, collaborate and communicate you need to be ready. We are here to help.

what-is-software-lifecycle-management

What is Software Lifecycle Management?

Software Lifecycle Management helps organizations maximize the value of their software and cloud portfolios. Let’s break down how we define SLM.