After the four steps mentioned above, an expert can analyze all data and provide well-informed advice. Advice based on your tempo, your roadmap, your budget, and your needs - "What you really, really, want..." This ensures that the right technology is being purchased for the right user.
The final step is preparation for the negotiation. Set goals, not just for the lowest price, but also from a value perspective, for the relationship with the supplier/partner. If something does not work properly, you’ll want good assistance afterwards. In addition to goals, you need to determine soft and hard requirements. These may be technical requirements that are necessary or license-related restrictions that do not work for your organization. Another aspect is your legal requirements (GDPR, SLA, Data Processing, etc.). This is called the Bill of Materials. Yes, you're reading that correctly - not only the list of software, but the whole demand, is called BOM.
This article was created based on the years of experience advising organizations with their software contracts. If you need support or personalized advice, don’t hesitate to reach out to us.