Wat is PyraCloud?

Contracts and License Management

Discover, normalize, govern and track all software contracts and licensing information in one location. Manage the entire lifecycle of software agreements with visibility into software entitlement information.

Assets

Use PyraCloud to manage your asset inventory, serial numbers and corporate installation keys. Customer can add keys and decide who within the organization has access to this information. Customer can store all license proofs, certificates & invoices.

Procurement workbench

Product Catalogs

Catalogs can be customized on the current and active contracts which take into account discounts for specific levels or pools within agreement structures. Define organizations’ global and local procurement strategies. Each country can have its own catalog and pricing tied to local or global agreements.

Favorites & Shopping Lists

Ability to select organizational favorites. Create shopping lists of products as a recurring order option.

Quotes, Orders, Invoices

Global Purchasing with customer specific catalog and pricing. Real-time reporting on all quotes, orders and invoices along with visibility into the current processing status of each. Search capabilities by using PO, reference, quote, order and invoice numbers provides a list of all matches across the organization with global visibility.

Special Requests

Ability to request and track non-standard products on a global scale to gain visibility into non-standard products and publishers.

Shipments

A summary of all software items shipped to your organization.

Credit Memos

Provides a list of all credit memos your organization has received.

Service Provider (SPLA) Reporting & Dashboard

Advanced management for organizations managing many Service Provider License Agreements (SPLA). Manage single or multiple monthly reporting for your Microsoft SPLA agreements.

Workflow

Manage the procurement process from quote to order to invoice. Ability to manage this process with defined policies and procurement levels. Enable multi step approval workflow depending on price or publisher. Provides up to 3 levels for purchase approvals. Determine escalation process for approving orders before sending to SoftwareONE for processing.

Advanced Reporting

Real-time global reporting, pull reports of quotes, orders, invoices, assets and agreements created. Reports can be sent through email. Schedule reports for quotes, orders and invoices and receive in pdf format. Additionally, setup sFTP for advanced reporting needs.

Download Center

Dedicated software download area for software packages or general software products. Currently download standard Microsoft, Adobe, and TechSmith medias. Report and track who and how users access this media.

Customizable and Pre-defined Dashboards

Every user has access to two predefined dashboards for Procurement and Finance. There are two further dashboards for Cloud and Software Asset Management depending on your permissions. You can also create and manage your own dashboard with data that is important to you. You can easily customize and save any dashboard.

Renewal Manager

Plan, govern and manage upcoming software and maintenance renewals on a continuous basis. Track dates of renewals, budgets and set alerts for upcoming renewals to better negotiate with publishers.

EA True-Up

Optimize and simplify the EA True-up process with the power of a dedicated application instead of hundreds of Excel spread sheets. PyraCloud’s EA True-up Module can help local and global teams manage this process - from asset allocation to collection and annual reporting. You can setup specific EA agreement by business units and products so each business unit can report on utilization, while rolling up to an aggregated view of utilization so licenses can be optimized and re-allocated at the time of true-up.

Enterprise Software Distribution

Centralized storage to manage, deliver, and archive software packages. Use and leverage PyraCloud to manage, track, archive, download software packages and media. Upload, manage and report on supported images and software.

Cloud Spend Management

Tag & Resource Manager (TRM) – provides centralized tagging capabilities across your AWS and Azure environments. This enables you to discover, group and consistently tag cloud resources manually or through automated tag rules. Maintaining a consistent tagging structure allows you to aggregate resource information from all cloud providers for enhanced governance, cost analytics and chargeback.

Custom Group Manager (CGM) – allows you to structure cloud workloads and environments into business units and cost centers. Using CGM, you can define your organizational hierarchy based on internal reporting needs. Resources can then be grouped into business units and cost centers. With PyraCloud Cost Allocation you can split the cost of shared resources such as storage or security services across multiple groups to better manage usage and spend.

Cloud Budget Manager (CBM) - allows you to set budgets by business unit or project. By setting budgets, you can track costs down to the workload level, establishing strong accountability for cloud spend. Additionally, indicators and alerts can be set to show you how your organization is tracking against budgets.

Analytics Viewer - lets you customize dashboards and reports based on business units, groups of resources or user personas. These provide insight into cloud budget and spend across multi-cloud environments including Reserve Instance spend in amortized or actual cost view.

Chargeback Manager – helps you to consolidate cloud spend, mark-up as required and distribute the costs across your organization.

Recommendations – Leverage intelligent recommendations and suggestions to optimize, streamline and improve your Azure and AWS environments. Recommendations provide bespoke and tailored recommendations that help you to identify cost saving opportunities, streamline spend, uncover underutilized resources and track other key success metrics.

365 Analytics

Review, analyze, and make decisions about your Office 365 subscription through the 365 Analytics Module. This feature enables an Office 365 tile with a quick view into subscription, then seamlessly authenticate to 365 analytics for further analysis.