Office 2010 EOS

3 Decision Criteria to

Inform Your Upgrade After Office 2010 EoS

Top 3 Decision Criteria to Inform Your Upgrade After Office 2010 EoS

After spending a decade sitting at the center of many organizations, Office 2010 will reach its official End of Support (EoS) date on October 13th, 2020. This brings an end to security, usability, and feature-based updates for all services included in your Office 2010 deployment – including Word 2010, Excel 2010, PowerPoint 2010, and more. Following End of Support, these applications are often exploited by hackers as a vector to transmit malware that could damage your business’s reputation and bottom line.

Unfortunately, there’s not a clear path to upgrade for many organizations. With the continued growth of the cloud, most IT teams are at a crossroads regarding the future of their IT environment. They could opt for Microsoft’s subscription-based cloud service, Office 365. Or, they could purchase perpetual licenses of Office 2016 or Office 2019, and enjoy them for a moderate, single cost.

However, organizations must consider more than surface-level features and expenses when evaluating their decision to upgrade following

How Will My End User Productivity Environment Look After Office 2010 EoS?

First, organizations should consider the role of the cloud and modern workplace in their IT strategy, keeping both medium-term and long-term strategies in mind. While the cloud is growing in popularity, sometimes certain regulations or circumstances can influence the ideal decision for your upgrade following Office 2010 EoS.

  • Cloud Environment - For organizations that strive to execute a plan that includes a cloud first strategy around end user solutions as part of their long-term strategy, Office 365 is likely the best option. As a cloud offering, Office 365 – includes server products like Exchange Online, SharePoint Online, and OneDrive - provides the agility and flexibility that a cloud environment needs to thrive.
  • Hybrid Environment - Many organizations will continue to build hybrid IT infrastructures following Office 2010’s end of support. This allows organizations to enjoy the best that on-premise and cloud deployments have to offer – so they can choose between Office 2016, Office 2019, or Office 365 – as well as a hybrid server environment - without disrupting their digital transformation strategy. If a hybrid design is being used, then the IT teams should closely examine other decision criteria before choosing an upgrade option.
  • On-Premise Environment – A small number of organizations will adhere to a strict on-premise approach in their long-term strategy. If this is the case, then the two primary choices are between Office 2016 and Office 2019. While Office 2019 has more features, Office 2016 has more compatibility options.

What Are My Current and Future Communication Requirements?

Capabilities for advanced communication and collaboration are essential for many modern workplaces. Today’s employees often work from many disparate locations, whether they are travelling, working in a distant office, or just working from home. Consequently, it may be necessary for many geographically dispersed employees to share and collaborate on documents from anywhere in the world.

If your organization requires collaborative work and integrated communications across locations, Office 365 is a prime choice. Office 365 allows users to install the application on up to 5 PCs, 5 tablets, and 5 smartphones, helping employees securely view, co-author, and share documents from anywhere in the world.

On the other hand, on-premise Office applications like Office 2016 and Office 2019 do not support mobile, cross-location work inherently. Organizations can choose to purchase software like OneDrive for Business or SharePoint to facilitate long-distance document sharing and collaboration, but this often makes an on-premise Office deployment more expensive than its cloud alternative.

What Are My Feature and Compatibility Requirements?

If the decision is still not clear following an evaluation of your IT environment and communication requirements, organizations should consider the functionalities and compatibilities of Office 2019 and Office 365. While the core traits of Office products are similar, there are a few differences that IT teams should consider.

Office 2019

Office 2019 offers a basic Office suite, which includes Word, Excel, PowerPoint, Outlook, and Skype for Business. On Windows devices, it also comes with Publisher and Access. These programs will not be entitled to ongoing feature updates, but they will receive security and quality updates until end of support occurs on October 14, 2025.

It is worth noting that Office 2019 is only compatible with a short list of operating systems. It can be installed on Windows 10 Semi-Annual Channel, Windows 10 Long-Term Servicing Channel (LTSC) 2019, and Windows Server 2019. However, it can be downgraded to Office 2016 for free, which is supported on Windows 7 (until End of Support occurs), Windows 8.1, Windows Server 2016, Windows Server 2012, and Windows Server 2012 R2.

Since Office 2019 is licensed per device, one license indicates one installation, meaning that multiple users can use this software. This makes Office 2019 ideal for companies and workplaces with more users than devices, such as shared workspaces. Overall, Office 2019 is an exemplary choice for organizations with fewer technological or organizations with impassable restrictions that prevent cloud migration.

Office 365

Office 365 offers the same suite of applications as Office 2019, but with the addition of OneDrive, SharePoint, Sway, Office Mobile, and Outlook for Android. It can also be easily integrated with Exchange Online accounts. However, one of the most appealing features of Office 365 are their monthly feature updates, which provide ongoing, complementary upgrades to Office applications.

Regarding compatibility, Office 365 can be deployed on many operating systems that are supported by the manufacturer. It can currently be deployed on Windows 8.1, Windows 7, Windows Server 2016, Windows Server 2019, and Windows 10. However, once these operating systems reach their end of support date, Microsoft will no longer support your Office 365 deployment unless extended security updates are purchased.

Final Thoughts

Although the above decision criteria are essential to selecting the correct upgrade following Office 2010’s End of Support, any successful upgrade ultimately depends on the current size, knowledge, and budget of your IT team. Deploying a new edition of Office can be challenging – so, IT teams need the expertise and capabilities to orchestrate your upgrade without disruption.

It’s important that IT teams plan their upgrades carefully. They must analyze and assess their IT environment, create a proof of concept, deploy and configure their Office deployment, train users and administrators, while migrating documents as effectively as possible to minimize downtime. With Office 2010’s end of support approaching in a matter of months, IT teams must begin this planning process now.

For ongoing assistance with every step of your new Office deployment, consider enlisting the support of our Microsoft experts. Whether your IT team needs support with licensing, creating a roadmap, deployment, migration, or training, we offer a repertoire of experts that can help determine your best upgrade option, and provide a smooth, efficient upgrade following Office 2010’s end of support.

Need Further Guidance on Office 2010 EoS?

Reach out to our team of Microsoft experts – we can take a close look at your requirements to determine the best upgrade approach.

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