IT Governance for M365 considers all of the services offered in the M365 package, including Office 365 and Enterprise Mobility + Security, then considers the most appropriate way to use them. Within the governance framework, organizations must evaluate user lifecycles, data protection, data management, and legal requirements for data.
Currently, IT governance concepts for user and data life cycles are modeled and applied in an expanded form, which provides a basis to cost-optimize operations. However, this model means that basic events like an employee’s recruitment or retirement can cause major changes to your governance processes. Often, organizations will mistakenly issue licenses to employees due to faulty processes or old knowledge – such as giving a terminated employee access to M365although they have not been employed in the company for some time. This can contribute to network vulnerabilities and cause significant expenses over time.
Besides typical business users, there are other employees with more extensive requirements and an increased need for secure access to data – network administrators, management, the HR department, the legal department, and more. Before granting these parties use of your M365 service, it’s crucial to provide a complete IT governance process that offers rigorous guidelines and protections for these user groups. By finding a reliable provider of IT governance services for M365, organizations can define the technologies and roles that can assist with this protection while upholding organizational rules and regulations.
Finally, companies must consider the question of data protection, GDPR and overall data security. It’s necessary to evaluate on-premises concepts and requirements to ensure your governance policies for M365 will be sustainable, viable, and flexible. When designing your framework, consider technologies such as Microsoft Azure Information Protection, Microsoft Data Loss Prevention as well as Managed Backup and archiving systems from other providers