Once the existence of cloud sprawl has been noticed in your organization, the immediate next thought should be controlling and minimizing it. There are three key steps to managing cloud sprawl once it has been found:
Enact Accountability Measures
First, organizations must hold all members of their organization accountable to do their part in controlling cloud spend. By relegating all accountability to IT, your organization’s efforts to control cloud sprawl will be hindered. Identify the key stakeholders – from every department - within your cloud effort and determine what their role should be in cloud spend management efforts. From there, allow the IT team to work with those key stakeholders to establish clear procurement policies and budgets. These policies may create processes for approval before downloading cloud solutions, establish clear tagging initiatives, and more. The policies must be agreeable for employees regardless of department, so do not forget to give every key stakeholder a seat at the table.
Improve Visibility to Track Consumption
After accountability measures have been implemented and clear channels of communication have been opened, organizations should track and take control over their cloud spend. Before your organization can properly track cloud consumption, they must be able to clearly see where all cloud programs exist. Give the key stakeholders an opportunity to determine which metrics sorely need visibility, and how those metrics will be collected.
Consistent tagging is key to these visibility efforts. Take an inventory of every cloud asset that your IT team can locate, and initiate a simple, standardized tagging process. This will help employees across the entire business and cloud environment categorize resources in a way that makes the most sense to them. Once cloud resources are visible, track the organization’s inventory and consumption perpetually.
Use Cloud Portfolio Management Solutions
Managing cloud sprawl manually is a size-able challenge for IT teams due to the breadth of cloud environments – especially as multi-cloud becomes more popular. For that reason, it’s extremely popular for organizations to turn to cloud portfolio management solutions, such as PyraCloud. These platforms can assist with managing current cloud assets and purchasing future cloud solutions. A good cloud portfolio management solution should provide a centralized view into your all of your cloud assets. This includes quotes, orders, and invoices from all cloud software purchased before or after the cloud portfolio solution has been implemented. It should also provide visibility into cloud consumption across multi-cloud environments with the ability to track, report and charge back cloud spend to accountable business units within your organization.
Organizations may still struggle to find the time or expertise necessary to manage cloud assets, even with the help of cloud portfolio management solutions. If this is the case, consider SAMSimple. This will complement your cloud portfolio management solution and reduce the effort needed to collect, connect, and analyze data on your organization’s cloud. In the end, your organization will have more complete information to better manage their cloud sprawl.