Today, Software Asset Management (SAM) is more important than ever. This is because organizations are using more software than ever before. New tools are constantly being developed to assist with a myriad of business functions, from marketing, to sales, to HR. For this reason, software is no longer something that is thought to only impact, or be the responsibility, of the IT team.
With the influx of so many new tools, organizations need to ensure that they have a software asset management plan in place to maintain compliance and monitor spend and use. Implementing a SAM plan takes time and buy-in from stakeholders across departments. Even so, effective SAM can still evade organizations if they don’t follow software asset management best practices to avoid today’s common SAM mistakes.
As organizations develop strategies to keep up with modern software use, here are the SAM best practices they must keep in mind and the mistakes they must avoid.
Mistakes that Challenge SAM
For SAM to work effectively and minimize organizational risks of an audit, organizations must be aware of these mistakes that can lead to inaccurate data, delegitimizing the entire program.
Aggregate On-premises and Cloud Data
Accurate data is the foundation of a successful SAM program. With so many organizations running solutions in both on-premises data centers and in the cloud, having accurate data means cross-referencing licenses, entitlements, and usage across these distributed hybrid environments and normalizing this data to ensure visibility into all programs being run on the corporate network. To aggregate this data effectively, organizations must spend time when selecting a SAM tool to ensure it aligns with business goals pertaining to hybrid and multi-cloud environments.
As organizations adopt an increasing amount of software across hybrid and multi-cloud environments, effective Software Asset Management will be integral to maintaining governance and compliance. Keeping these SAM best practices in mind will ensure a successful SAM program that goes beyond mature to be predictive, providing insight into approaching business needs, and ultimately giving way to a comprehensive cost saving plan.