Team Up with SoftwareONE: How to aggregate document libraries in Windows File Explorer

Team up with SoftwareONE:

Aggregate Document Libraries in Windows File Explorer

Team Up with SoftwareONE: How to aggregate document libraries in Windows File Explorer

From Microsoft Teams to OneDrive for Business to SharePoint, we are now using a variety of tools that make collaboration and our work life a lot easier. Despite all these benefits it can be quite challenging to keep an overview of all your documents within these different tools. The solution? Windows File Explorer! In the third part of our series we explain why it is the ultimate aggregator of all document libraries.

Admittedly, File Explorer may sound a bit 1995,but it actually makes a lot of sense. With Teams, OneDrive and SharePoint we have many different storage locations for files, and it may be difficult to get an overview.

Wouldn’t it be useful to have all files in one place? File Explorer in Windows 10 is the ultimate aggregator for all document libraries in Teams, OneDrive and SharePoint. It has the potential to become your single point of access for all documents and therefore functions like a dashboard that gives you a perfect overview of all your files. You can manage your documents in File Explorer and avoid a proliferation of folders.

What are the Benefits of Fife Explorer?

Synchronizing all your document libraries to your file explorer has many advantages:

  • All your files are in one place
  • You get a dashboard overview
  • Your documents are still online
  • Your documents are accessible from any device, anytime anywhere
  • When necessary you can take your documents offline and edit them wherever you are; once you are online again your folders will be synchronized and up-to-date.  When offline it’s important to understand that it’s not possible to work on documents at the same time. To avoid confusion, you should take a look at your documents through the SharePoint portal to ensure that co-authoring is not happening when you are offline.

How Can I Synchronized my Document Libraries?

Let’s take Microsoft Teams as an example. In Teams you have different sites and channels within those sites that work as subfolders. You don’t have to synchronize all subfolders individually. You can easily replicate the whole site with all its channels and documents in your file explorer.

Step 1: Go to the main navigation of a Teams Site and choose the “Files” tab

source: SoftwareONE

Step 2: Click on “Open in SharePoint”

source: SoftwareONE

Step 3: Go to the root of your document library

source: SoftwareONE

Step 4: Choose the “Synch” function to synchronize all of the channel file folders to File Explorer

source: SoftwareONE

Channel File folders synched to File Explorer

Step 5 Confirm “change apps”

Step 6: Replicate folder structure

source: SoftwareONE

Your Teams site with all its channels file folders will then be available on your File Explorer neatly organized!


The personal value of synching your OneDrive/Teams/SharePoint documents to File Explorer is that it will save you time and make it easier for you to access your documents anywhere, anytime and one any device. File Explorer becomes the ultimate aggregator of all your document libraries!

Looking for More MS Teams Insights?

Get in touch with our experts. Let’s discuss together how Teams can be implemented into your business.

Read more
  • User Productivity
  • Office 365, Teams, Microsoft

Comment on this article

Leave a comment to let us know what you think about this topic!

Leave a comment


Erik Moll

Sales Executive Go-to-Market Manager

Digital Transformation

Related Articles

  • 22 September 2020
  • Homero Gessler
  • User Productivity, Future Workplace
  • Video Conferencing, Microsoft Teams

Microsoft Teams vs. Zoom

In times of increasing remote and mobile work, team collaboration tools are gaining popularity. But which is better, Microsoft Teams or Zoom?

  • 02 September 2020
  • Blog Editorial Team
  • Publisher Advisory, User Productivity
  • Modern Workplace, EoS

The End of Office 2010 – Get Active!

On October 13, 2020 Microsoft will end support for Office 2010, which is still widely used in the corporate segment. Learn more about your options.

  • 26 August 2020
  • Homero Gessler
  • User Productivity, Publisher Advisory
  • Microsoft, Video Conferencing, Microsoft Teams, Microsoft 365

Manage and Monitor Meeting Rooms

Meetings can be beneficial to your business – but poorly organized meetings can be disruptive. Learn how to manage and monitor your conference rooms.