MS Office 365

What is it All About?

What is Microsoft Office 365, And Why Should I Use it?

Many Office users have difficulty working out what Microsoft Office 365 actually is. Frequently it is equated with the "classic" Office product. The users therefore assume that they simply receive Word, Excel and PowerPoint, etc. "from the cloud". But precisely this aspect comes with new, additional benefits. Anton Neidel, COMPAREX expert for Microsoft technologies explains what they are.

What is the difference?

Although Office 365 does provide the actual Office package, this is merely a fraction of the features on offer. The real benefit is frequently underrated or even overlooked entirely. My personal view is that Office 365 creates an integral and strategic direction within the enterprise. Besides features such as Exchange Online, SharePoint Online or Skype for Business Online, Office 365 enables security functions, data analyses, project work, real-time communication, social networks and much more.

What's the Motivation to Subscribe to a Cloud Service Like Office 365?

There is a whole range of reasons. Here a few examples:

  • A company is keen to focus on its core business that generates revenue. In very few enterprises will this be the establishment and maintenance of an extremely complex IT infrastructure.
  • It is too expensive for the company to provide this kind of infrastructure with high availability and failsafe operations.
  • A company does not have the human resources required to operate a complex IT infrastructure.
  • A company would like to cut back on costs, e.g. for software licenses, storage capacity for innumerable mailboxes and the corresponding archive.
  • A company is determined to use the latest software version at all times, but shies away from the effort involved in ensuring that the latest updates are always installed in its IT infrastructure.
  • A company plans to collaborate with external persons without being exposed to additional expenses for licenses or to security concerns.

This is just a small selection of standard application cases. A significantly larger number of scenarios is conceivable if one considers the extensive features that Office 365 provides. Resolving the issue of whether Office 365 meets the needs of a company is only possible based on profound knowledge of the available functionalities, possible restrictions, the effort involved, the complexity of integration, and an overview of costs.

Why Should Companies Use Office 365?

This leads us back to the question of why Office 365 should be implemented. It would exceed the scope of this post to provide any kind of definitive answer to this question. You could write an entire book on the topic! So we will pick just one example.

Let’s look at a medium-sized enterprise from the automotive industry. Of course this company will also be reliant on a good IT infrastructure. It follows, therefore, that resources, technology and a budget will be made available in order to create a suitable IT environment. Besides being secure, current and highly available, it also needs to be easy to maintain. Now we’ll pick the issues of maintenance and currency as our examples. The indicators for these two areas might be as follows:


  • I need to maintain my systems to provide proactive protection against downtime.
  • I need to maintain my systems in order to ensure their high-performance operations.
  • I need to maintain my systems to protect them against security vulnerabilities.

What About Currency?

This does not mean just update management or security patches. Instead it is a question of creating a modern workplace. These days, some students or apprentices have better hard and software at their disposal than any number of companies. Many universities provide their students with a new Office package free of charge. Even Office 365 is starting to make inroads into university life.

So how will this influence our medium-sized enterprise? It’s very simple: Today’s students expect similarly good technical equipment at their workplace as they are used to at home. Every young professional and new employee, regardless of whether they had previously been students or apprentices, would like to work in a modern and innovative company. Very often the conversations when sharing a drink after work are the same as they would be among five-graders in the playground: “Which telephone did you get from your employer?”, “Which Office version do you use?”. And who does not want to score points here as an attractive employer?

That’s just the one side. Another side presents the company with an even stiffer challenge. After all, how can I introduce a Bring Your Own Device (BOYD) solution without it taking forever? How quickly can I roll out the new Office, and will it then be compatible with my backend? Which resources and budget will I need to manage these projects?

There are plenty of arguments that favor the new software, and these examples are just two of them.

One Software Life-cycle

Now let’s take a look at how new versions of a software or IT solution are implemented in a company:

Source: Microsoft. The software life-cycle

2008: A new software solution is introduced, which satisfies the expectations of its users. In most cases nothing will change for a few years after roll out. This has the following reasons:

  • No budget
  • No resources
  • No management focus

So the software remains in use until the company is compelled to act. This may be prompted by the users, or by a cancellation of support.

New software versions with improved features are released on the market between 2008 and 2014. IT decides to omit these versions. This comes with a number of disadvantages:

User dissatisfaction
New features are not available

Moreover, it becomes substantially more difficult to switch from an outdated version to a new one if several intermediate versions are left out. There are more than enough examples: Server 2003 to Server 2012, Office 2007 to Office 2016. And so on …

Office 365 means that companies always use the latest version without the need to implement major migration projects or to provide significant resources. The latest Office, Exchange, SharePoint or Skype for Business product is available at all times. And this is precisely why the company should choose Office 365.

Looking For More?

Do you need more details about MS Office 365 and how it works out for you? Find all facts and advise on our User Productivity page. Feel free to reach out to the team. They are Office 365 experts and love to support you.

Keep reading

Comment on this article

Leave a comment to let us know what you think about this topic!

Leave a comment


Blog Editorial Team

Trend Scouts

IT Trends and industry-relevant novelties

Related Articles

  • 31 October 2022
  • Marco Vogel
  • Cloud Services, Path to the Cloud, Publisher Advisory
  • VMware, Cloud, Migration

This is how cloud works with VMware!

Do you have to give up the VMware experience altogether when you move to the cloud, and what useful alternatives are there? Here is the comparison.

Understanding What the Oracle Microsoft Partnership Means to You
  • 18 October 2022
  • Blog Editorial Team
  • Publisher Advisory
  • Oracle, Microsoft, Azure, Cloud, Application Modernization

What the Oracle Microsoft Partnership Means to You

When two software behemoths make a joint announcement, it’s worth taking the time to understand what the implications may be for you. Gordon Davey and Richard Spithoven share their insights on the Oracle Database Services for Microsoft Azure.

VMware vSphere+: vSphere available as subscription | SoftwareONE Blog
  • 20 September 2022
  • Marco Vogel
  • Publisher Advisory, Digital Transformation, Future Datacenter
  • VMware

VMware vSphere+: vSphere available as subscription

There are several benefits of the vSphere+ offer - it’s worth taking a closer look.