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The End of Office 2010

Are you prepared?

Rerun: The End of Office 2010 - Are You Prepared?

Support for Microsoft Office 2010 will end on October 13, 2020. Microsoft will stop delivering security patches from this date, so continuing to run Office 2010 will place not only your computer at risk, but also your entire company network. That’s why users of Office 2010 should start planning how to reconcile their functional and security requirements as early as possible for the period after the end of support for the Office suite. This article will outline your most important options and provide valuable tips to select the best solution.

What are your options?

Essentially there are three avenues to pick from if you want to continue using Microsoft Office applications within a safe and compatible framework: You can upgrade to a more recent Office version with longer support – so to Office 2016 or Office 2019 – or completely switch to Microsoft 365, the subscription-based offering from Microsoft coming with all the handy business applications you know plus some additional features.

Office 2016

Microsoft’s Office 2016 was released as a non-time-limited purchase version for Windows and Mac in September 2015. The product will continue to receive mainstream support until October 10, 2020, while extended support runs until October 14, 2025.

Unlike Office 2010, the Office 2016 version is optimized to run smoothly with cloud applications like OneDrive, Microsoft Teams, Skype and Yammer, which is especially a blessing for team collaboration. A document saved to OneDrive or SharePoint Online can be shared and edited by different users in real time, directly from local applications like Word, PowerPoint or OneNote, without leaving the program. That said, these functions will only be available in Office 2010 until October 13, 2020 (the end of support for Office 2010). In addition, Office 2016 offers a new user-friendly design (Metro) that is optimized for touchscreens, a wider format support compared to Office 2010 and improved security features.

Office 2019

Office 2019 was released in September 2018. Like Office 2016, it is scheduled to receive five years of mainstream support which ends on October 10, 2023. But it is important to note that Microsoft describes Office 2019 as a “one-time release” that will not receive any feature updates (feature extensions or improvements), but only quality and security updates. Another difference from Office 2016: Microsoft will only provide another two years of extended support for Office 2019 afterwards, which will end on October 14, 2025 – the same day as support for Office 2016.

Office 2019 is the first version of Microsoft Office that will only run on Windows 10. Like Office 2016, the most comprehensive version of Office 2019 (Professional Plus) comes with the Word, Excel, PowerPoint and Outlook applications, while the Windows version includes Publisher, Access, Project, Visio and the Skype for Business Client (requires Skype for Business Server or Online service) as well. OneNote was removed from the Windows version of the suite in Office 2019 and above as Microsoft directs users to the OneNote app included in Windows 10; additional installation of OneNote 2016 is still possible however.

Compared to Office 2016, the 2019 version comes with a host of improved details that were released as part of Office 365 in recent years. Among them are enhanced design features (support for the SVG format Scalable Vector Graphics and others), new animation features in PowerPoint – including morph and zoom functions, functions for freehand editing, auto-saving and translation – as well as new formulas and diagrams for data analysis in Excel.

Microsoft 365

Microsoft 365 comes in many versions, covering a wide variety of users. Business can choose from three subscription models, as summarized below:

  • Microsoft 365 Business Basic: Includes web and mobile versions of Outlook, Word, Excel, PowerPoint, and OneNote. 1TB of cloud storage with OneDrive. Email with 50GB mailbox. Full access to Microsoft Teams. The ability to share internal knowledge with SharePoint.
  • Microsoft 365 Business Standard: Coming with everything from Basic, plus desktop versions of all office apps, enhanced features for Microsoft Teams, Microsoft Bookings, and MileIQ.
  • Microsoft 365 Business Premium:

    Combining everything from Basic and Standard, plus Microsoft 365 Advanced Threat Protection, Selective Wipe from Intune, enhanced user policy controls, automatic deployment of apps, and much more.

Do you want to stay up to date, follow Microsoft’s vision and save cost on migration time? Then this is probably the right choice for your organization to think about switching to the offering if your choice.

Which criteria should tip the balance?

Features are frequently compared when selecting a particular Office version. And while this is a perfectly reasonable method, it really isn’t enough. These days the most important factor when switching to a new Office version is: How will the cloud and modern desktops/modern workplaces be incorporated in your medium- to long-term IT strategy? And the answer to this question should tip the balance in deciding whether Microsoft 365 is the better choice for your needs, or if you should pick a non-time-limited, local version of Office.

A number of criteria are particularly relevant to this decision. In particular, you should consider your current and future requirements for communication and collaboration – key concepts include enterprise-wide collaboration, real time editing of documents and flexible working models, including mobile work and home offices. The IT resources available at the organization (personnel, expertise, budget) are also a weighty factor.

Does Your Business Still Run on Office 2010?

Then it’s time to act now. Let’s discuss together which of the three options suits your needs best.

Meet the Microsoft Advisory Services team

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