We recently presented ten keyboard shortcuts that make creating presentations with Microsoft PowerPoint easier. Of course, there are also some tricks that help you deliver your presentation with Microsoft Power Point. Again, we chose our ten favorite shortcuts to run through presentations smoothly. The shortcuts apply to PowerPoint 2013 and 2016 and work if you select English as a language for PowerPoint. A nifty cheat sheet to print out and stick to your monitor makes sure you’ll always have our favorite keyboard shortcuts right in front of your eyes. It’s available to download in the right hand column.
Top 10 Shortcuts for PowerPoint
#1 Set new timings while rehearsing
Practice makes perfect! Have a test run through your presentation to check how much time you need for each slide. Chose the option rehearse timings in the tab slide show. To determine the timings press "T".
#2 Perform the next animation or advance to the next slide
N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR – you have plenty of choices when it comes to proceeding with your presentation.
#3 Go to slide number
Your colleague John has a question regarding what you have said on the first slide? Press number + "ENTER" to show a specific slide.
#4 Stop or restart an automatic presentation
Why always postpone discussions at the end of a presentation? Stop an automatic presentation for valuable input by pressing "S". Restart the presentation with the same shortcut.
#5 Hide the pointer and navigation button immediately
This one is for perfectionists. Use the combination of "CTRL" + "H" to hide disturbing features.
#6 View the computer task bar
Of course you can always go back to the computer task bar by hitting "CTRL" + "T".
#7 Toggle between play and pause
The use of media makes your presentation more interesting. If your audience wants to discuss a video right away press "ALT" + "P" to switch between play or pause.
#8 Increase or decrease the sound volume
If a video is too loud or too quiet you can easily change the volume. Press "ALT" + "Up" increase the sound and "ALT" + "Down" to decrease it.
#9 Mute the sound
Psst… if you want no sound at all use the combination "ALT" + "U".
#10 Display the shortcut menu
The last one is a real all-rounder. Press "SHIFT" + "F10" to show the shortcut menu and choose between a variety of functions.
No matter how illustrative and informative your presentation may be, it can be wise to turn your audience’s attention off the screen in order to trigger discussions. So here is our extra tip: If you press "B" or "W" the screen turns black and white respectively. The same shortcuts will bring you back to the presentation in no time.
Organizations who use Microsoft Teams for Unified Communications can also leverage the calling feature. Find out how to select the best plan for making the most of the calling feature within Microsoft Teams.
As remote and hybrid teams become the norm, digital technologies are transforming how we work, collaborate and connect. If your teams use Microsoft 365, like many do, there’s one question worth asking: Are you making the most of what you’ve got?