If you want to smoothly navigate yourself through your work day, shortcuts can help you to be a tad more quickly. When it comes to instant messaging, voice calls and Video conferencing in Skype for Business Microsoft provides an extended list of shortcuts you can choose from. Here is the SoftwareONE cheat sheet with our top ten recommendations.
#1 Reduce background noises
If you attend larger webinars with more than four participants, it is basic etiquette to try to keep office murmurs, tea kettles and traffic noises out. Mute your audio and leave the stage to the presenters. If you want to quickly join the discussion, here’s the shortcut. Press "Windows" and "F4".
#2 Move to the phone tab
This is one of the basic shortcuts you have probably seen already used by Alex, the office geek. Press "Ctrl" and "4".
#3 Take back control while presenting
So you are the all-time-record-ICT-ticket-opener of your company? Then you are used to people taking over control of your screen and this shortcut is perfect for you to claim it back. Press "Ctrl" + "Alt" + "Space".
#3 Stop sharing your screen
If "Let me show this on my screen" is a phrase you commonly use, than here’s a little shortcut for you. "Ctrl + Shift + S" stops any views on your screen immediately.
#5 View your downloads
You are chatting with Tom about your current projects. Tom has worked very hard on this new flyer. It’s brave and fancy and he is really proud of the overall layout. Quick, check out the PDF in your conversation window. Open with "Alt" and "P"
#6 Save your downloads
So Toms flyer is indeed exceptional. You want to show it to Vivien then? Then quick, save it with "Alt" and "S"
#7 Save your IM contents
One of the key tasks of Outlook is its archive function. Did you know that you can also archive your Skype for Business contents in Outlook? For the next inspiring, informative, important conversation, keep this simple shortcut in mind: "Ctrl" and "S".
#8 Add audio to chat
That’s an easy one. "Ctrl" and "Enter". When does it apply? There are times when your thoughts are quicker than your fingertips. Then it’s time to add a call to your skype conversation window.
#9 Close the conversation window
Annie, Thomas, Paul ... Do you suffer from the too-many-tabs-syndrome with conversation windows in skype? This shortcut will help: "Alt" and "F4".
#10 Turn your camera on/off
We like our last recommendation for its smoothness. When you – working at home – are in the middle of a video-call and "Felicitas", your beloved cat, decides to jump in and join your presentation, this shortcut might save your day: "Windows" and "F5".
Organizations who use Microsoft Teams for Unified Communications can also leverage the calling feature. Find out how to select the best plan for making the most of the calling feature within Microsoft Teams.